Victoria College of Art COVID-19 Safety Plan
VCA prioritizes the health of our staff, instructors, students, and visitors. Our Safety Plan aims to prevent the spread of COVID-19 as we carefully and gradually return to class.
First and foremost, our team will continue to monitor any COVID-19 developments and follow the guidance from the Provincial Health Officer, WorkSafe BC, the Go-Forward Guidelines for the postsecondary sector and the WorkSafe BC Guidelines for returning to in-person activities. The COVID-19 pandemic is constantly changing, and we will be updating our policies and protocols accordingly as circumstances dictate.
Our campus in Victoria will be open from 9:30 a.m. to 5:30 p.m. as of September 1, 2021, to limited staff and students; any applicants are by appointment only. Meanwhile, all classes will take place online.
For our location, we have implemented the following protocols.
- Prior to coming in, everyone must conduct a self-assessment online. If any of the following COVID-19 symptoms are present, we ask you not to come in and seek medical consultation. We will cancel or reschedule your appointment by phone.
- When a student arrives in Canada, they must take a COVID-19 test before leaving the airport and spend 3 days in quarantine at a federal government-authorized hotel. With a clear test result, the student can proceed to the quarantine site identified in their quarantine plan. Ten-days into their quarantine, the student will use a take-home test provided at their arrival in Canada. A further clear result is required before leaving quarantine at 14 days. Details on these requirements, and the requirements for travelers arriving at land border crossings, are available online. Click here.
- Additionally, please do not come to VCA if you have any of the following symptoms:
- New or worsening cough
- Shortness of breath
- New muscle aches or headache
- Sore throat
- Travelled outside of Canada within the last 14 days
- Close contact of a person who tested positive for COVID-19.
Symptoms can range from mild to severe. Most people with COVID-19 have mild illness, but symptoms can sometimes suddenly worsen in a few days. People infected with COVID-19 can also experience gastrointestinal symptoms such as diarrhea, nausea and vomiting a few days after the onset of the above symptoms. To ensure the safety of our staff, we require everyone to bring a mask or face covering. It must be worn for the duration of the visit in our building. All visitors are encouraged to wash their hands or use hand sanitizer provided at reception. Physical distancing (of 2 meters or 6 feet) is mandatory. Signage is posted in the building with capacity limits for each classroom, common areas and office.
In addition, everyone is expected to practice the Core Measures for Personal Self-care to reduce transmission:
- No handshaking
- Practice good hygiene (frequent handwashing with soap and water and use of hand sanitizers, avoid touching your face, respiratory etiquette, disinfect frequently touched surfaces)
- Always maintain social distancing of two meters upon arrival, during meal breaks and on departure.
If Faculty, staff, or students develop symptoms while at the campus:
- Separate the symptomatic individual from others in a supervised area and direct the symptomatic individual to return to their place of residence. Arrangements for transportation should be coordinated if required. If symptoms persist, the individual should be instructed to contact 8-1-1 or their local healthcare provider for further direction.
- Staff responsible for facility cleaning must clean and disinfect the space where the individual was separated and any areas used by them (e.g., classroom, bathroom, common areas).
If Faculty, staff, or students test positive for COVID-19, someone in their household or have had close contact with someone who tested positive for COVID-19, or experience symptoms consistent with COVID-19:
- Call or email the campus: VCA 250-598-5422 (firstname.lastname@example.org)
- Program Coordinator: Nancy Ruffolo (email@example.com)
Self-isolate for a minimum of 14 days to prevent the spread of the disease. Return when symptoms of VCA COVID 19 Safety Plan are no longer present- unless otherwise advised by the provincial health authorities. *If you have tested positive for COVID-19, you will be required to self-isolate for a minimum of 14 days, track and report your symptoms, and be retested before coming back to the campus. Testing, tracing, care information: BCCDC’s Testing Information Link
Further Protocols for Campus Staff Building Access
- Staggered start and end times will be implemented to afford space for entry and exit locations.
- While onsite and in common areas, physical distancing of at least 2 metres will be maintained.
- Hand sanitizer will be made available to everybody entering the campus
- Signage will indicate to employees, students, or visitors exhibiting COVID-like symptoms are not allowed to enter the office building. Workplace Behavior
- Alternate, staggered, or flexible shifts will be added to reduce the risk of exposure and maintain the physical distancing requirement.
- Meetings will be distanced or arranged via Zoom
- Cohorts will work in groups of 4-6 (as per circumstance to assist in reducing transmission) Workstations
- If office attendance is required, staff will be in a location that allows them to put more distance between themselves and their co-workers or applicants.
- Workstations will be at least 2 metres apart and away from communal pathways.
- Communal pathways will be one directional to reduce personal interactions.
- If necessary, plexiglass shields will be between workstations.
- Where possible in-person meetings will be through plexi-glass, masks will be mandatory.
- Where possible, meetings will primarily be held by Zoom. (teleconference, video conference.
- Communal pathways will be one directional to reduce personal interactions.
- Staff onsite will be reduced to3-4.
- Staggered break times will be implemented
- Tables and chairs in the lunchroom and communal areas will be removed and distanced
- Student lunches will be recommended to be held in private or offsite to avoid communal foods
- Doors will remain open throughout the workday to reduce contact with door handles.
- Shared equipment should be cleaned and disinfected after each use.
- Handwashing and Sanitizing will be implemented and encouraged after coming into contact with public items.
- Visitors will be welcome by appointment and staggered to ensure all safety protocols will be adhered to
- Safety protocols and policy will be communicated before entry by email or phone
- Visitors will be notified of the signage and hand sanitizing stations
- The Waiting area is arranged to maintain physical distancing
- Hand sanitizer will be facing them at a desk upon arrival
- Non-essential communal items, such as candy, magazines, and complimentary phone chargers will be removed
- Delivery zones will be clearly identified and limited to receivers and deliverers only
- Contactless delivery will be requested to maintain physical distancing requirement
Cleaning and Disinfecting
- VCA is cleaned and disinfected in accordance with the BCCDC’s Cleaning and Disinfectants for Public Settings.
- General cleaning and disinfecting of surfaces occurs at least once a day with disinfectants.
- Proper cleaning and disinfecting occur between class shifts
- Doorknobs, keyboards, chairs, tables, and supplies are disinfected after use.
- Students and Instructors disinfect their own tables and chairs upon arriving and leaving.
- Washrooms are cleaned and disinfected regularly and indicate capacity limit.
- More frequent cleaning and disinfecting occurs on high-contact surfaces, such as doorknobs, flushes, faucets, sinks, dispensers.
- Soap and sanitizer are always available onsite
- Shared items, such as office supplies, coffee machines, microwaves, and waterstations, are cleaned after each use to avoid cross-contamination.
- Staff, students, and visitors are made aware of the proper hand washing technique with soap and water.
- Hand sanitizer will be used upon arrival, before and after breaks, before and after eating, before and after touching shared items, after using washroom, after handling garbage, and before leaving the College.
- Hand sanitizing stations are located throughout the campus, at entry points, hallways, service areas, and washrooms to facilitate hand hygiene.
- Hand sanitizers must be checked regularly to ensure they are not empty.
- Adequate hand-washing facilities, including soap and paper towels are provided.
- Signage of proper hand-washing techniques are displayed in all washrooms, provided by the Public Health Agency of Canada.
- Respiratory and cough etiquette signage must be displayed in all classrooms and common areas.
Personal Protective Equipment (PPE)
- Staff, students, and visitors are required to wear a mask when physical distancing is difficult to maintain, such as in common areas, and washrooms.
- Faculty, staff, and students may be experiencing anxiety, depression or other mental health challenges arising from the COVID-19 pandemic.
- Resources are available to support the mental health and wellbeing of students including Here2Talk offering mental-health counselling available 24/7.
- Culturally aware crisis support is available 24/7 to Indigenous people in B.C. through the KUU-US crisis response service.
- The Province offers a range of virtual mental health programs and services to support mental health and wellness
A Pre-Arrival Guide for International Students and an Arrival Plan for International Students has been created to manage all arriving international students. The federal guidance is to implement a 14-day quarantine requirement for all International students in compliance with the Quarantine Act.
Individuals as Risk
A further consideration is for individuals at risk of a more severe illness (because they are over 60 years old, have compromised immune systems, or underlying chronic medical conditions) to properly inform themselves of risk, assess their own risk-tolerance, and think through extra precautions they may wish to take over the coming months. Understanding the Risk COVID-19 is a respiratory infection that is transmitted through person-to-person contact. As with many other respiratory infections, the likelihood of severe illness is much higher in the elderly and among those with chronic medical conditions. *Illness due to COVID-19 infection is generally mild. In accordance with the order of the Provincial Health Officer, this COVID-19 Safety plan will be posted and implemented accordingly:
Reducing the Risk of COVID-19 Appropriate prevention measures will continue to be considered with the level of community transmission of COVID-19. The suitability and effectiveness of the intervention will also be monitored and assessed to ensure that the prevention measures will also depend on what the institution needs to function effectively and safely.
First level protection (elimination):
Where practical, promote safe physical distancing between people as recommended by the Provincial Health Officer. Use policies and procedures to reduce the number of prolonged close contacts among faculty, staff, and students. These may include creating assigned seating in classrooms and ensuring that students who have multiple classes together are assigned to sit next to each other as much as possible.
Second level protection (engineering controls):
In situations where physical distancing cannot be maintained and a large number of contacts are expected (e.g. at a cash register in a cafeteria), install physical barriers such as plexiglass.
Third level protection (administrative controls):
Establish rules and guidelines, such as cleaning protocols, advising faculty, staff, and students not to share tools, or implementing one-way doors or walkways. Maintain hand hygiene stations and clean high touch surfaces.
Fourth level protection (non-medical masks or PPE):
During periods of high levels of community transmission and when physical distancing is difficult to maintain, consider the use of non-medical masks. Be aware of the limitation of non-medical masks to protect the wearer from respiratory droplets. Ensure faculty, staff and students are using masks appropriately. Health experts advise that masks may be problematic for some people, such as those with asthma, autism, or hearing impairments. For this reason, other options should be included in planning.
Note that medical grade PPE may be mandatory in a limited number of post-secondary settings (e.g., clinical settings, laboratories)
Roles and Responsibilities Safety is everyone’s responsibility;
All students, staff and visitors are expected to follow the measures and guidelines of the COVID-19 Safety plan.
VCA commits to:
- Ensuring this plan is in compliance with all provincial and federal health and safety regulations.
- Ensuring common areas, classrooms and offices have been analyzed for safe occupancy limits and have maximum capacities clearly post.
- Ensuring necessary signage is posted at all entrances, washrooms and common areas.
- Providing flexibility, tools and resources for staff to be able to work from home when necessary.
- Installing physical barriers such as plexiglass where physical distancing is not possible, and including them in cleaning protocols.
- Providing guidelines, training and signage for students and staff regarding safe conduct on Campus. ? Ensuring adequate handwashing and hand sanitizing supplies are available on campus.
- Ensuring enhanced cleaning protocols are followed.
- Ensuring College relevant policies and practices (e.g., travel, illness, self-isolation, working from home etc.) adequately address COVID-19 and are clearly communicated.
Directors, Lead Instructors, Program Coordinators, and other administrators are responsible for:
Reading and understanding the VCA COVID-19 safety plan and related materials
Ensuring their functional areas on campus or returning to campus have COVID-19 safety plans in place if applicable
All staff, students and visitors are required of the following before coming to campus and /or while on campus:
Taking the self-assessment online and conducting a Self-assessment daily for COVID-19 symptoms
• Sign in at the front desk for confirmation of self-monitoring
• Allow temperatures to be taken upon entry
• Read and understand the VCA’s COVID-19 safety plan
• Attending health and safety training sessions and meetings as required
• Read, understand, and follow the safety signage such as room occupancy, physical distancing direction of travel, and seating
• Following posted safe hygiene and hand-washing practices
• Wearing medical or non-medical PPE as circumstances require VCA commits to safely adhering to these policies and protocols.
If an outbreak is detected, we have developed a COVID-19 Contingency Plan.
Pre-Arrival Planning and Communication
VCA is committed to ensuring the health and safety of all its students and community by following the guidelines of the Government of Canada and health authorities. For more information about how VCA is addressing the COVID-19 situation and how it protects the health and safety of our community, please visit our website.
This Pre-Arrival Guide to provide international students who plan to travel to Canada with important information regarding the current travel restrictions and mandatory quarantine requirements considering COVID-19. Please review this information carefully for important updates and resources for a safe arrival in Canada.
It is the responsibility of VCA international students to understand the federal and provincial laws and regulations before planning to arrive in Canada. Students are recommended to review the government websites regularly for up-to-date information as they are subject to change. As best practice, international students and their co-arriving immediate family members are encouraged to download the Government of Canada’s ArriveCan Link prior to arrival at the border and complete the information required.
International Students are required to:
- Review Recent and up to date Travel Restrictions
- Review and adhere to the Quarantine Requirements
- Provide information on self-isolation and be available for check-ins by phone or email.
- Review and adhere to the information on VCA’s website regarding the COVID-19 Safety Plan and any further program-specific requirements or policies.
Post-arrival planning and communication:
VCA is committed to ensuring the health and safety of all its students and community by following the guidelines of the Government of Canada, the Province of British Columbia, and local health and safety authorities. For more information about how we are addressing the COVID-19 situation, and how we are working to protect the health and safety of our community at large, please visit our Website.
The Arrival Plan for International Students document provides an overview of how we are ready to work with international students who plan to travel to Canada to ensure compliance with travel restrictions and mandatory quarantine requirements so that the health and safety of our communities continues to be protected.
- An assigned College representative will be communicating and monitoring international students daily during the 14- day self-isolation period.
- Provide supports for students’ mental wellbeing and integration into the campus community during self-isolation.
- Service BC may conduct compliance and wellness phone checks. Information on anti-racism and COVID-19 stigma supports
- Students will receive accurate and up to date messaging regarding COVID-19 as part of orientation, during quarantine, and at any other time during their studies as appropriate. VCA will include information about COVID-19-related stigma and anti-racism support, both as part of orientation for students and on an ongoing as-needed basis.
Acts of discrimination against any student or staff member will not be tolerated.
Maintenance and Monitoring the Safety Plan:
This COVID 19 Safety Plan is based on current recommendations and may change. VCA will be constantly reviewing and updating the COVID 19 Safety Plan according to the guidelines from the Government of Canada, the Government of British Columbia, the Public Health Agency of Canada, the BC Centre for Disease Control, and WorkSafe BC to control and prevent the risk of COVID-19 transmission.
If you have any question or concern about the safety on campus or about the Safety Plan, please contact the College by email or by phone:
General Reception Phone: 250-598-5422 Email: firstname.lastname@example.org
COVID-19 Visitor Log VCA COVID 19 Safety Plan
All staff, students, and visitors are required to complete a temperature check.
Please walk towards the temperature check device and follow the steps.
All visitors to the College must register and complete the COVID-19 screening checklist.
VCA COVID19 – International Student Check In Sheet
First Name: _________________________________
Last Name: __________________________________
Date of Birth: _____________________________________
Passport Number: ________________________________
Program Name: _____________________________________
Student Number: __________________________________
Home Address: _____________________________________________________________________
Emergency Contact Name: ____________________________
Flight Information Arrival Date: __________________________________
Arrival Time: __________________
Departing Country: ___________________________
Flight Number: ___________________________
Quarantine Plan Accommodation Name: __________________________________
Accommodation Address: _____________________________________________________
Transportation to the accommodation: ________________
Describe how 3 meals a day will be provided: (ex. Food delivery, room service, cooking)
Please confirm that you understand and agree with the following:
I confirm that I will not be living with persons at high risk or in shared accommodation during the 14 days quarantine.
I confirm that I am entering Canada with medical insurance that provides coverage for COVID-19.
I confirm that I have access to sufficient funds to cover COVID-19 related costs, including testing.
I confirm that I will follow all information provided in this document
I understand and comply with the Government of Canada’s Quarantine Act, including the penalties of up to $750,000 in fines and/or 6 months in prison.
I confirm that I have registered and downloaded the ArriveCan Application prior to arrival to Canada.
Print Name: ______________________Signature:____________________ Date:________________
SAMPLES OF SIGNAGE