Victoria College of Art COVID-19 Safety Plan

VCA prioritizes the health of our staff, instructors, students, and visitors. Our Safety Plan aims to prevent the spread of COVID-19 as we carefully and gradually return to class.


First and foremost, our team will continue to monitor any COVID-19 developments and follow the guidance from the Provincial Health Officer, WorkSafe BC, the Go-Forward Guidelines for the postsecondary sector and the WorkSafe BC Guidelines for returning to in-person activities. The COVID-19 pandemic is constantly changing, and we will be updating our policies and protocols accordingly as circumstances dictate.


Our campus in Victoria will be open from 9:30 a.m. to 5:30 p.m. as of September 1, 2021, to limited staff and students; any applicants are by appointment only. Meanwhile, all classes will take place online.

For our location, we have implemented the following protocols.

  1. Prior to coming in, everyone must conduct a self-assessment online. If any of the following COVID-19 symptoms are present, we ask you not to come in and seek medical consultation. We will cancel or reschedule your appointment by phone. 
  2. When a student arrives in Canada, they must take a COVID-19 test before leaving the airport and spend 3 days in quarantine at a federal government-authorized hotel. With a clear test result, the student can proceed to the quarantine site identified in their quarantine plan. Ten-days into their quarantine, the student will use a take-home test provided at their arrival in Canada. A further clear result is required before leaving quarantine at 14 days. Details on these requirements, and the requirements for travelers arriving at land border crossings, are available online. Click here.
  3. Additionally, please do not come to VCA if you have any of the following symptoms: 


Symptoms can range from mild to severe. Most people with COVID-19 have mild illness, but symptoms can sometimes suddenly worsen in a few days. People infected with COVID-19 can also experience gastrointestinal symptoms such as diarrhea, nausea and vomiting a few days after the onset of the above symptoms. To ensure the safety of our staff, we require everyone to bring a mask or face covering. It must be worn for the duration of the visit in our building. All visitors are encouraged to wash their hands or use hand sanitizer provided at reception. Physical distancing (of 2 meters or 6 feet) is mandatory. Signage is posted in the building with capacity limits for each classroom, common areas and office.

In addition, everyone is expected to practice the Core Measures for Personal Self-care to reduce transmission:

If Faculty, staff, or students develop symptoms while at the campus:

If Faculty, staff, or students test positive for COVID-19, someone in their household or have had close contact with someone who tested positive for COVID-19, or experience symptoms consistent with COVID-19:

  1. Call or email the campus: VCA 250-598-5422 (
  2. Program Coordinator: Nancy Ruffolo (

Self-isolate for a minimum of 14 days to prevent the spread of the disease. Return when symptoms of VCA COVID 19 Safety Plan are no longer present- unless otherwise advised by the provincial health authorities. *If you have tested positive for COVID-19, you will be required to self-isolate for a minimum of 14 days, track and report your symptoms, and be retested before coming back to the campus. Testing, tracing, care information: BCCDC’s Testing Information Link

Further Protocols for Campus Staff Building Access

Communal spaces

Outside visitors


Cleaning and Disinfecting

Hand Hygiene

Personal Protective Equipment (PPE)

Mental Health

International Students

A Pre-Arrival Guide for International Students and an Arrival Plan for International Students has been created to manage all arriving international students. The federal guidance is to implement a 14-day quarantine requirement for all International students in compliance with the Quarantine Act.

Individuals as Risk

A further consideration is for individuals at risk of a more severe illness (because they are over 60 years old, have compromised immune systems, or underlying chronic medical conditions) to properly inform themselves of risk, assess their own risk-tolerance, and think through extra precautions they may wish to take over the coming months. Understanding the Risk COVID-19 is a respiratory infection that is transmitted through person-to-person contact. As with many other respiratory infections, the likelihood of severe illness is much higher in the elderly and among those with chronic medical conditions. *Illness due to COVID-19 infection is generally mild. In accordance with the order of the Provincial Health Officer, this COVID-19 Safety plan will be posted and implemented accordingly:

Reducing the Risk of COVID-19 Appropriate prevention measures will continue to be considered with the level of community transmission of COVID-19. The suitability and effectiveness of the intervention will also be monitored and assessed to ensure that the prevention measures will also depend on what the institution needs to function effectively and safely.

First level protection (elimination):

Where practical, promote safe physical distancing between people as recommended by the Provincial Health Officer. Use policies and procedures to reduce the number of prolonged close contacts among faculty, staff, and students. These may include creating assigned seating in classrooms and ensuring that students who have multiple classes together are assigned to sit next to each other as much as possible.

Second level protection (engineering controls):

In situations where physical distancing cannot be maintained and a large number of contacts are expected (e.g. at a cash register in a cafeteria), install physical barriers such as plexiglass.

Third level protection (administrative controls):

Establish rules and guidelines, such as cleaning protocols, advising faculty, staff, and students not to share tools, or implementing one-way doors or walkways. Maintain hand hygiene stations and clean high touch surfaces.

Fourth level protection (non-medical masks or PPE):

During periods of high levels of community transmission and when physical distancing is difficult to maintain, consider the use of non-medical masks. Be aware of the limitation of non-medical masks to protect the wearer from respiratory droplets. Ensure faculty, staff and students are using masks appropriately. Health experts advise that masks may be problematic for some people, such as those with asthma, autism, or hearing impairments. For this reason, other options should be included in planning.

Note that medical grade PPE may be mandatory in a limited number of post-secondary settings (e.g., clinical settings, laboratories)

Roles and Responsibilities Safety is everyone’s responsibility;

All students, staff and visitors are expected to follow the measures and guidelines of the COVID-19 Safety plan.

VCA commits to:

Directors, Lead Instructors, Program Coordinators, and other administrators are responsible for:

Reading and understanding the VCA COVID-19 safety plan and related materials

Ensuring their functional areas on campus or returning to campus have COVID-19 safety plans in place if applicable

All staff, students and visitors are required of the following before coming to campus and /or while on campus:

Taking the self-assessment online and conducting a Self-assessment daily for COVID-19 symptoms

• Sign in at the front desk for confirmation of self-monitoring
• Allow temperatures to be taken upon entry
• Read and understand the VCA’s COVID-19 safety plan
• Attending health and safety training sessions and meetings as required
• Read, understand, and follow the safety signage such as room occupancy, physical distancing direction of travel, and seating
• Following posted safe hygiene and hand-washing practices
• Wearing medical or non-medical PPE as circumstances require VCA commits to safely adhering to these policies and protocols.

If an outbreak is detected, we have developed a COVID-19 Contingency Plan.

Pre-Arrival Planning and Communication

VCA is committed to ensuring the health and safety of all its students and community by following the guidelines of the Government of Canada and health authorities. For more information about how VCA is addressing the COVID-19 situation and how it protects the health and safety of our community, please visit our website.

This Pre-Arrival Guide to provide international students who plan to travel to Canada with important information regarding the current travel restrictions and mandatory quarantine requirements considering COVID-19. Please review this information carefully for important updates and resources for a safe arrival in Canada.

It is the responsibility of VCA international students to understand the federal and provincial laws and regulations before planning to arrive in Canada. Students are recommended to review the government websites regularly for up-to-date information as they are subject to change. As best practice, international students and their co-arriving immediate family members are encouraged to download the Government of Canada’s ArriveCan Link prior to arrival at the border and complete the information required.

International Students are required to:

Post-arrival planning and communication:

VCA is committed to ensuring the health and safety of all its students and community by following the guidelines of the Government of Canada, the Province of British Columbia, and local health and safety authorities. For more information about how we are addressing the COVID-19 situation, and how we are working to protect the health and safety of our community at large, please visit our Website.

The Arrival Plan for International Students document provides an overview of how we are ready to work with international students who plan to travel to Canada to ensure compliance with travel restrictions and mandatory quarantine requirements so that the health and safety of our communities continues to be protected.

Please note:

Acts of discrimination against any student or staff member will not be tolerated.

Maintenance and Monitoring the Safety Plan:

This COVID 19 Safety Plan is based on current recommendations and may change. VCA will be constantly reviewing and updating the COVID 19 Safety Plan according to the guidelines from the Government of Canada, the Government of British Columbia, the Public Health Agency of Canada, the BC Centre for Disease Control, and WorkSafe BC to control and prevent the risk of COVID-19 transmission.

If you have any question or concern about the safety on campus or about the Safety Plan, please contact the College by email or by phone:
General Reception Phone: 250-598-5422 Email:

COVID-19 Visitor Log VCA COVID 19 Safety Plan

All staff, students, and visitors are required to complete a temperature check.

Please walk towards the temperature check device and follow the steps.

All visitors to the College must register and complete the COVID-19 screening checklist.

VCA COVID19 – International Student Check In Sheet

Personal Information:

First Name: _________________________________

Last Name: __________________________________

Date of Birth: _____________________________________

Passport Number: ________________________________

Program Name: _____________________________________

Student Number: __________________________________

Home Address: _____________________________________________________________________

Emergency Contact Name: ____________________________

Relationship: _____________________________

Name: ______________________________________________

Relationship: _____________________________

Flight Information Arrival Date: __________________________________

Arrival Time: __________________

Departing Country: ___________________________

Flight Number: ___________________________

Quarantine Plan Accommodation Name: __________________________________

Accommodation Address: _____________________________________________________

Transportation to the accommodation: ________________

Describe how 3 meals a day will be provided: (ex. Food delivery, room service, cooking)



Please confirm that you understand and agree with the following:

I confirm that I will not be living with persons at high risk or in shared accommodation during the 14 days quarantine.

I confirm that I am entering Canada with medical insurance that provides coverage for COVID-19.

I confirm that I have access to sufficient funds to cover COVID-19 related costs, including testing.

I confirm that I will follow all information provided in this document

I understand and comply with the Government of Canada’s Quarantine Act, including the penalties of up to $750,000 in fines and/or 6 months in prison.

I confirm that I have registered and downloaded the ArriveCan Application prior to arrival to Canada.

Print Name: ______________________Signature:____________________ Date:________________